We want to provide an accessible experience that allows everyone who attends ClexaCon a safe, welcome, and fantastic experience. Visible representation of your accessibility needs are not required to gain accommodations while attending ClexaCon.  We are always looking for ways to improve ClexaCon to ensure it is continually accessible. If you have additional questions or suggestions, please do not hesitate to contact the Accessibility Coordinator directly at [email protected]

Accommodations Registration 

Everyone has varying and diverse needs when it comes to accessibility. To provide accommodations that fit your specific needs and experiences, we urge you to contact the Accessibility Coordinator to work with you directly on your accommodations while attending ClexaCon. For those requiring seating accommodations (i.e. those needing ambulatory assistance, visual or auditory impairments, ASL interpreter needs, or are accompanied by a service animal), you will need to register for an Accommodations Sticker. This sticker will go directly onto your ClexaCon Badge and clearly note for our many volunteers who must receive accessible seating arrangements and other possible accommodations throughout the space of ClexaCon.

ClexaCon Badge Pick-Up & Accommodations Stickers

When you arrive at ClexaCon for badge pick-up at either our Thursday Pool Party or at the registration desk on the remaining days of ClexaCon, you will meet with the Accessibility Coordinator or a dedicated volunteer to receive your Accommodations Sticker. This sticker should remain on your ClexaCon Badge throughout all events within ClexaCon. The Accommodations Sticker is a way for those volunteering and working at ClexaCon to provide your necessary accommodations and ensure accessibility for our con-goers.

Companion Passes

ClexaCon will now offer companion passes for those who need assistance at the event. To apply for a companion pass, you can add your companion’s name and email address on the form above. If you have already requested assistance at the event, please email us at [email protected] with your companion’s name and email address. 

Seating

There will be designated accessible seating in all panel rooms for those who

• Utilize wheelchairs and scooters or other mobility devices
• Require ASL services or experience other auditory impairments
• Are blind or have visual impairments
• Are accompanied by a service animal

If you are attending a main stage panel, please use the Accessibility Services Entry line.  This will lead you to a volunteer managing accessible seating. Please show your badge with your Accommodations Sticker to the volunteer at the door.  If you require seating for a companion, please let the volunteer know and they will make arrangements so that you are seated together. If you have more than one companion we will do our best to seat your party together once our volunteer team ensures seats for those with an Accomodations Sticker.

At smaller panels there is designated accessible seating, but no Accessibility Services Entry line.  Please show the door volunteer your badge for early access.

ASL Services

We will have ASL interpreters available by request for any panels, workshops, meet & greets, autographs, photo ops and other events during the convention.

Sensory Services

There will be a Calm Corner, formally called the Quiet Space, available at ClexaCon. This space will have seating, water, softer alternative lighting, fidgets, disposable earplugs, and coloring sheets. This will be a space for anyone that needs to reset their senses or take a break from the hustle and bustle of ClexaCon and the potentially sensorily overwhelming experience of the casino floor.

Individuals with Other Ambulatory Accommodations Needed 

If you are unable to stand for long periods, there will be seating available near the entrance to the main panel room for those with an Accommodations Sticker. Simply show your badge with your Accommodations Sticker to the line volunteer. They will note your place in line so that your place is saved. The seating area is separate from the main stage line. Once the panel room is open for general seating, the line volunteer will have you enter at your original line spot.  Seating will be made available for all that require it.

If you wish to wait in line with your party and cannot stand for long periods, there are a limited amount of seat canes available for loan from the registration desk on a first come, first serve basis. These seats are lightweight and will allow you to sit while waiting in line. There is a refundable deposit required to borrow the seat during ClexaCon. The seats can be borrowed for the whole convention, for a day, or just one panel. They also function as a cane while walking. If you are unable to carry one of these cane seats we suggest utilizing the regular chairs by the panel entrance in combination with your Accommodations Sticker.

Please keep in mind that all panels are first come, first serve. We will do our best to accommodate your needs in the panel room but cannot guarantee space if a panel room is already full to capacity when you arrive.

There will be seating at various locations throughout the convention.  If at any point you require a chair and cannot find one, please speak to the nearest volunteer who can direct you to the nearest seating area or arrange to bring you a seat as needed.

Photos Ops and Autographs

Please show your badge with your Accommodations Sticker to a line volunteer, who will make arrangements to limit your wait time.  These arrangements may include holding your place in line and directing you to a designated waiting area, moving you forward in line, or arranging a mutually agreeable time for you to return. Seating will be available in the photo op space.

Service Animals

Service dogs are a vital piece of accessibility and are (excitedly!) welcomed at ClexaCon. “Under the ADA, a service animal is defined as a dog that has been individually trained to do work or perform tasks for an individual with a disability.  The task(s) performed by the dog must be directly related to the person’s disability” (Frequently Asked Questions about Service Animals and the ADA).As service dogs are an accommodation, all con-goers with a service dog will need an Accommodation Sticker. Service dogs are not the same as exclusively emotional support or therapy animals. “These terms are used to describe animals that provide comfort just by being with a person. Because they have not been trained to perform a specific job or task, they do not qualify as service animals under the ADA”(Frequently Asked Questions about Service Animals and the ADA). 

As always, service animals are required to be domesticated. We all get swept up in the excitement of ClexaCon; please remember to take your service dog out for regular breaks.

More information

If you have not pre-arranged for any services and find that you require them during the event, please do not hesitate to speak with a staff member or volunteer to coordinate with the Accessibility Coordinator to best meet your needs.