COVID-19 / Coronavirus Update

March 20, 2020 UPDATE

Dear friends,

We know there’s a lot of fear and frustrations around what’s happening in the world right now and we want you to know that we care deeply about all of you and about ClexaCon as a space for all of us, and are working every day to work out the best options for our attendees. 

In addition, the city of Las Vegas is now in a state of lockdown with all casinos and non-essential businesses in the state closed.

When we first planned to reschedule, it appeared that things could be back to a sense of normalcy in the summer, but as the situation is rapidly evolving we don’t know what the next few months will hold. 

We are working with our guests as well as the Tropicana to see if rescheduling to later in 2020 is possible and realistic based on space availability and potential clashes. 

At this time our plan is to honor all tickets at any one of the following events (your choice):

ClexaCon 2020 rescheduled to later in the year (date TBD)
or
ClexaCon 2021
or
The value of your ticket toward another ClexaCon event*

* We have been planning a Creator Camp for September of this year. Any creators who wish to move their ticket value to that event instead will be able to do so. Please see www.thecreatorcamp.com for more information about the camp 

Unfortunately we simply don’t have solid answers yet for the timing of a late-2020 event and we are asking for your patience until we do. We may be the largest Con for queer fandom, but we are also a small business with only a handful of staff. What we are dealing with is unprecedented, but we are working to give you the best possible options and outcome.

Best,

Danielle Jablonski
ClexaCon Co-Owner and Co-Director

________________________________________________________________

 

March 12, 2020 UPDATE

Dear friends,

We know that these last couple weeks have been very stressful for so many. With the Coronavirus quickly gaining momentum across the world and now with a foothold in the United States, it’s easy to get overwhelmed. As convention planners, our biggest priority is that ClexaCon is a safe space for our community and that includes taking measures to prevent the spread of Covid-19 to our guests and attendees. We have been working closely with our partners at The Tropicana and the city of Las Vegas, and have decided to reschedule ClexaCon for late summer 2020. We are disappointed that we will not see you next month, but grateful that The Tropicana was willing to work with us to move this event to a time where this pandemic will hopefully be under much better control. We are already working with our amazing special guests to try and reschedule their appearances for these dates. We wanted to tell you as soon as possible. We will let you know the exact dates shortly. 

For those attendees who have already purchased your passes, these will be honored for the rescheduled dates. That goes for badges, VIP, Heda, Lextra, and Ascension party tickets. For photo ops, meet and greets and autographs, those passes will be transferred to the August dates, and if any special guests are not able to attend the rescheduled date, we will refund add-ons associated with that particular guest. If you are unable to attend the new dates, or want to sell your autograph, photo or meet and greet spots, we will connect you with a peer ticket exchange Facebook page to help attendees who cannot make the date connect with an attendee who can.

While we can’t physically meet up in April, we will be showcasing all our amazing vendors via our social channels so you can shop their wares directly from their sites, and then come check them out in person this summer.

We understand that this is disappointing and frustrating news about April, but we’re so glad to be able to bring ClexaCon to you this summer. We thank you for your understanding and your support of ClexaCon these past few years.

Please stay safe and healthy, see you this summer.

The ClexaCon Team 

________________________________________________________________

 

March 5, 2020

ClexaCon 2020 is currently scheduled to proceed as planned. The safety of our guests and all attendees is incredibly important to us so we are working with the venue and the City of Las Vegas to monitor the situation and we are taking precautions as recommended by them and the CDC. 

These are some of the extra precautions we will be taking:

  • There will be hand sanitizer available in all panel rooms, throughout the convention floor and in common areas
  • Common surfaces will be wiped down each night 
  • All attendees and staff will be asked to wash their hands regularly and practice common-sense precautions
  • There will be processes in place to assist anyone who feels that they may be sick
  • You’ll be able to use credit cards to purchase convention tickets, autographs, photos ops, meet & greets, merch and all ticketed events if you’d like to avoid using cash. Many vendors will also accept credit cards.

In addition, the Tropicana has implemented a range of additional precautions:

The Tropicana Las Vegas is committed to providing a safe and clean environment to our guests.  In relation to the COVID-19 virus, we continue to closely monitor information from the Southern Nevada Health District as well as the Centers for Disease Control.  Currently all hotel, casino, and public areas are cleaned on a regular basis, and all rooms are thoroughly cleaned after each guest checks-out. We have ensured that all of our Team Members are utilizing safe sanitation as well as frequent hand washing.  We are committed to continuing to adjust our efforts as directed by public health officials. In addition the following items have been implemented for guest safety:

  • Increased fresh air circulation
  • More frequent public restroom cleaning rotations
  • Additional sanitation stations in high volume areas and convention space
  • Increased sanitation of door handles and gaming devices
  • Sanitation of menus after each guest use in all food and beverage venues
  • Continued awareness amongst team members regarding cleanliness and sanitation, i.e. handwashing
  • Additional carpet cleaning rotation in high volume areas
  • Increase the frequency of cleaning our elevator buttons and escalator handrails

Feeling sick before the convention? 

Please take care of yourself until you feel better and take the precautions recommended by the CDC to ensure that you minimize the spread of germs. If you are sick it’s recommended that you stay away from others to avoid spreading infection. 

Feeling sick during the convention? 

If you feel sick at any point during the convention, please take care of yourself until you feel better and do not risk further spread of infection. If you are in need of medical attention, there are a couple of hospitals near the Las Vegas strip, including Elite Medical Center (150 E Harmon Ave.) and Sunrise Hospital & Medical Center (3186 S Maryland Parkway). ClexaCon staff can also direct you to medical assistance. If you are in need of emergency services, please dial 911.  

CDC Guidelines: https://www.cdc.gov/coronavirus/2019-ncov/about/prevention-treatment.html

The CDC does not recommend that people who are well wear a facemask to protect themselves from respiratory diseases, including COVID-19. Facemasks should be used by people who show symptoms of COVID-19 to help prevent the spread of the disease to others. 

We will keep this page updated if anything changes but we anticipate that the event will proceed as planned. 

Have any questions or concerns? Please send us an email at [email protected].